Clearinghouse Information- 04 Dec
Dear Total Reporting Clients,
DOT changes are coming and we are here to help you navigate the new requirements that begin in January. The Federal Motor Carrier Safety Administration (FMCSA) is finally releasing its centralized database that tracks drug and alcohol program violations. Total Reporting’s MROs will report program violations to the clearinghouse for you once your company is registered on the site. To get the process started, here are the steps that we suggest you implement right away:
- Register your company at clearinghouse.fmcsa.dot.gov
- If you have a USDOT number, the clearinghouse will pull your company information from other relevant systems. Make sure to double check the accuracy of the information pulled.
- Assign others in your company to be assistants to help you manage the information provided through the clearinghouse.
- Assign Total Reporting as your C/TPA (Consortium/Third Party Administrator).
- Pre-purchase enough queries to cover your current DOT regulated employees.
- Queries never expire and additional can be purchased as needed.
- Get your drivers to register at clearinghouse.fmcsa.dot.gov right away!
- A driver must register and give consent for his/her information to be accessible. If they want to maintain a CDL, they HAVE to register on the clearinghouse site.
- Drivers can monitor their information and dispute reported information directly on the site.
All employers with FMCSA regulated employees must register and use the clearinghouse. If drivers do not register, the consent will be sent by regular mail to the address on their CDL. This will delay employment and potential opportunities for drivers, so is in their best interest to register online. Employers must query all new drivers before hire and all current drivers must be queried annually. The Clearinghouse is not yet integrated with other screening vendors/platforms, which means the queries need to be performed directly on the clearinghouse site. For the first three years (DOT requires a 3 year employment verification), Total Reporting can still provide the required employment verifications while the database catches up (year by year) to the requirement.
We know change can cause heartburn, but this update is one that will be good for employers and overall industry safety. We encourage you to check out the excellent resources on the FAQ and Leaning Center pages of the clearinghouse website https://clearinghouse.fmcsa.dot.gov/ .
Thank you for your continued business, please reach out to us with any questions or implementation issues.
Total Reporting Drug Testing Department